Memorandum Orders

Executive Order No. 2011-05

REORGANIZATIONS OF THE SECRETARIAT AND APPROVING THE COMPOSITION OF THE TECHNICAL WORKING GROUP (TWG) TO ASSIST THE BIDS AND AWARDS COMMITTEE (BAC) OF THE LGU-OTON , ILOILO PURSUANT TO ARTCLE V, SECTION 14 AND 16 OF R.A. NO. 9184 ALSO KNOWN AS GOVERNMENT PROCUREMENT REFORM ACT.

WHEREAS, pursuant to Article V, Sec.14 of R.A No. 9184, the Head of the Procuring
Entity shall create a Secretariat that will serve as the main support unit of the BAC;

WHEREAS, the Head of the Procuring Entity may also designate an existing organic office within agency to serve as Secretariat;

WHEREAS, pursuant to Article V, Sec. 14.3 of R.A. 9184 the head of the procuring entity shall ensure that the members of the BAC and TWG shall give utmost priority to BAC assignments at hand are completed to expedite the procurement process;

WHEREAS, pursuant to Article V, Section 16.2, in addition to integrity, head of procuring entities shall consider proficiency as a factor in designating officials to the BAC as well as the head of the Secretariat and Procurement Unit, and in turn the BAC also shall consider the same in their selection of TWG members;

NOW THEREFORE, I, VICENTE B. FLORES, JR., Municipal Mayor of Oton, Iloilo by virtue of the powers vested in me by law, do hereby order;

Section 1. Reorganization of the Secretariat and Approving the Composition of The Technical Working Group (TWG) to Assist the Bids and Awards Committee (BAC) of the LGU-Oton, Iloilo Pursuant to Article V, Section 14 and 16 of R.A 9184 also known as Government Procurement and Reform Act.

Secretariat

1) Kathleen C. Mallorca

Section 2. Functions of the Secretariat

1) Provide administrative support the BAC;
2) Organize and make all necessary arrangements for the BAC members;
3) Attend BAC meetings as Secretary;
4) Prepare minutes of the BAC meetings;
5) Take custody of procurement documents and be responsible for the sale and distribution of bidding documents to interested bidders;
6) Assist in managing the procurement processes;
7) Monitor procurement activities and milestones for proper reporting to relevant agencies when required;
8) Consolidate PPMPs from various units of the procuring entity to make them available for review as indicated in Section 7 of this IRR-A;
9) Make arrangements for the pre-procurement and pre-bid conferences and bid openings; and
10) Be the central channel of communications for the BAC with end users, PMOs
other units of the line agency, other government agencies, providers of goods, civil works and consulting services, and the general public.

Section 3. Technical Working Group (TWG)

1) Zenaida Z. Cabañas
2) Manuelito J. Cañon
3) Emmanuel M. Calvo

This order shall take effect immediately.

Done this 17th of February, 2011 in the Municipality of Oton, Iloilo.

VICENTE B. FLORES, JR.
Mayor

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